Dissecting the Accounts Payable Clerk Job Description

By Optiform Blogger, February 20, 2019


How ABBYY FlexiCapture for Invoices & Mailroom Automation Can Improve the AP Clerk Role

We have Google Alerts set up for various topics surrounding the software and solutions we provide.  We see a lot of Accounts Payable job posts entering our inboxes as a result. As a fun exercise, we wanted to dissect one of the most recent Accounts Payable Clerk roles that came through. We will spare the names of the company and their contact information. After reading this post, if this feels like your company and you like what we have to share, be sure to reach out to our sales team. We’d happily walk you through a demonstration of how you can truly make the AP department a stimulating work environment.

Accounts Payable Clerk Opening

Company XYZ has an Accounts Payable (A/P) Clerk opportunity in a stimulating work environment with a team of highly skilled professionals.

This role will require the candidate to attend to the general administrative needs of the AP/Finance Department and work closely with the Accounting Manager.

The essential functions of this role will include matching and batching code, resolving AP issues, processing expense reports, updating and reconciling sub-ledger to GL and processing checks are primary areas of focus.

They mention that this Clerk will join a quickly-growing team of motivated professionals in a position that offers potential for career growth.

Key responsibilities:

  • Maintain proper storage of invoices, checks, and other documents by organizing, logging, scanning, and filing them
  • Carry out a full-cycle AP
  • Perform daily processes and controls correctly and punctually, ensuring company policies are followed
  • Handle the administrative needs of the AP/Finance Department
  • Open, sort, and distribute daily department mail
  • Provide support to internal business partners
  • Provide internal and external audit assistance as required
  • Complete special projects on an as-needed basis
  • Verify, log and mail checks, including expediting special handling

Areas for Accounts Payable Department Improvement

Throughout this post, you’ll see several bolded words. Each one of those bolded items is a task that ABBYY FlexiCapture can improve your Accounts Payable departmental processes. From the entry of paper invoices into the kickoff of the AP workflow to the approval of the invoices for payment, Optiform can help you identify a complete digital transformation that will save you time, money, and major headaches.

Mailroom Automation with FlexiCapture

Automating the Invoice Data Capture Process with FlexiCapture

Reach out and request a demonstration and pricing below.

  • This field is for validation purposes and should be left unchanged.

Position your team for success

Optiform offers a broad spectrum of data processing solutions customized to fit any business need. From human resource departments to the information produced through clinical trials, Optiform has a long history of maximizing the efficiency of all its clients. Optiform is here to provide  personalized support and recommendations both pre and post project, to ensure your long-term satisfaction and paper-free results. Contact us today to set up a personalized one-on-one consultation for software and business process recommendations. Already a valued Optiform client? Our customer support is ready to help.