Improve the College Admissions Processes With OCR

By Optiform Blogger, August 13, 2020


Optimize University Document Processing With ABBYY FlexiCapture

On a scale of 1 to 10, how efficient would you estimate your university’s document processing to be? If you didn’t say somewhere between 8-10, this article is for you.

As a leader in education, you should also be technologically on par with the improvements and updates within the industry. Universities cater to thousands of undergraduate and graduate students. Many students travel across cities and countries to study at the university of their dreams. They expect high-class education, faculty of teachers, academic tools and supplements, as well as campus life and housing accommodation.

A student’s experience with your university starts when they first seek admission through your designed process. This process determines how well the student can potentially connect with the institution. However, many universities face a magnitude of hurdles when it comes to facilitating the thousands of incoming students. There is massive dependence on information technology which is why universities need to stay up to date and be open to potential methods of easing the onboarding processes.

Universities set a precedent for students embarking upon their professional journey. To ensure that your institution achieves this objective with maximum efficiency, we aim to make every document management step easier and simpler, when you use a product like ABBYY Flexicapture.

ABBYY Flexicapture is an Intelligent Document Processing software that provides smart solutions for all your business problems with the help of Optical Character Recognition. University documentation protocols can require hard and soft copies from students for record keeping. Following that policy for thousands of students can be very time consuming and require a sizable workforce to process.

FlexiCapture helps capture, process, analyze and transfer all the necessary data into the university’s database. This software is equipped with optimum machine learning and advanced recognition capabilities to process multiple documents for large batches. The software is designed to provide a unified platform that can sort and ease the record-keeping aspect of the university’s management.

University Use Cases for ABBYY FlexiCapture:


The admissions process is a reflection of the university’s proficiency in the market. Students apply from all around the world to get the best education possible. Every institute has a set of pre-requisites that should to be met for the candidate to qualify for admission. The screening process is very time-consuming for every individual candidate which can delay the final verdict to a great extent.

ABBYY Flexicapture allows for smart decision making through data validation and control. The software allows management to collect and capture important information such as GPA, education levels and even years of work experience (for graduate programs). The data is then analyzed, automatically extracted and decisions can be made. This feature greatly reduces the time needed for the screening process, making it an easier, accurate and efficient step for your university’s admission procedure.


Universities offer accommodation for in-state, out-of-state and international students, thus diversifying the student body and extending opportunities on a global scale. Universities get a significant amount of students who come from other cities and countries, seeking housing with admission. ABBYY FlexiCapture enables ease of classification of a substantial amount of data through the ‘Multi-level documents classification’ feature. Using ABBYY provides admissions staff with transparency throughout each phase in the new student admissions process. Screening and verification of documents containing personal information can be easily classified and recorded automatically once systems are configured and connected to the appropriate databases to make every single student’s accommodation a much smoother process.

Bonus: Libraries and ABBYY FineReader Server

Academic institutions take pride in their collection of books, magazines and other unique media and document types in their libraries. Universities are a fortune of knowledge with an exclusive collection of books, magazines and newsletters. Managing such a huge collection can be a tedious task for the library management team; especially when it comes to archiving this media. ABBYY FineReader Server, another ABBYY product, offers a fast straight through service. This software helps you index your collection while updating inventory.

What’s next?

These examples are only scratching the surface of what ABBYY can do for your University admissions office. Expanding outside the admissions office, we can help you identify a plethora of opportunities to optimize your document processing steps.

Schedule a time with our sales team to discover what Optiform can do to help your team operate more efficiently.

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Position your team for success

Optiform offers a broad spectrum of data processing solutions customized to fit any business need. From human resource departments to the information produced through clinical trials, Optiform has a long history of maximizing the efficiency of all its clients. Optiform is here to provide  personalized support and recommendations both pre and post project, to ensure your long-term satisfaction and paper-free results. Contact us today to set up a personalized one-on-one consultation for software and business process recommendations. Already a valued Optiform client? Our customer support is ready to help.