Mobile Applications to Support a Full Digital Transformation

Making a digital transformation in your organization is important for not only business efficiency, but also for an excellent customer experience.

As your customers are not at their computer at all times, we also realize that you are not at yours 24/7.

Mobile accessibility is important when considering a new ECM or Digital Transformation project.

Check out a few apps in the Google Play and Apple iTunes app stores from our software vendors. Keep in mind that not all of these are fully integrated with your ECM solution, however, taking steps toward digitization with these apps helps you to reach your goals of efficiency.

Mobile Apps iTunes/Apple Devices:

Kofax:

With Kofax Mobile Capture, you can:

• Turn your iPhone or iPad into an enterprise scan and capture app
• Capture documents and photos
• Add meta data to documents
• Submit documents and data to corporate processes, archives or systems
• Enforce business rules from corporate systems directly within the app
• Centrally controlled and administered through Kofax Capture
• Optimize images using Kofax patented VRS® image perfection technology
• Capture business cards and convert the paper card into a vCard
• Capture receipts and receive a searchable PDF
• Capture a document and receive a searchable PDF
• Capture select Gift Cards and automatically extract card balance

OpenText Everywhere:

• Document and Content Management: Users can browse, search, view, manage, and email documents and other forms of content stored in the OpenText ECM Suite from a mobile device. It includes content viewers capable of rendering over ~200 file formats, such as Microsoft PowerPoint, on the screens of mobile devices.
• Business Forms and Workflow: Users can initiate business workflows, attach and view documents related to a business process, and approve or reject workflows; all through a user experience designed natively for your apple device.
• Social Media and Collaboration: Users can participate with content-centric collaboration and micro blogging across communities and workgroups enabling users to connect with and follow each other via their mobile devices.

OT ECM Everywhere:

Document and Content Management:

• Browse and search the Enterprise and Personal Workspace Volumes
• View object details, audit history, and categories and attributes for any object
• Download common formats to your device including PDF and Office files
• Edit existing documents, and publish new versions using 3rd party editing tools such as Docs To Go®
• Publish photos from your device album or directly from the camera
• Add content to your Favorites list which is synchronized with your Content Server favorites
• View favorite documents, even when the device is offline
• Attach documents and photos to email
• Cut, copy, and paste documents
• Create new folders
• Preview documents that are not supported natively by the device such as CAD drawings

Workflow and Task Management:

• Notifications for new task and workflow assignments
• View task assignment details and update task status
• Initiate Content Server Workflows from the Enterprise or Personal Workspaces
• Complete Workflow steps
• View workflow attachments and assignments

Pulse Integration:

• View and search Pulse feeds for Content Server to monitor activity within the system
• Update your Pulse status
• Comment on Pulse entries
• View and add comments and attachments for content within the Personal and Enterprise Workspaces
• View comment threads
• Follow users on Pulse

OT Core: 

• Easily and securely store, share, and collaborate from any device – web, iPhone, iPad.
• Sign up is free and takes about a minute. You’ll be sharing, collaborating and getting things done in no time!
• Instantly edit files and save back to OpenText Core – no more waiting to sync files or storing duplicates.
• View and edit files, even when you’re offline.
• Notifications for all file activity and a dashboard to give you a snapshot view of everything that’s happening with your files.
• Personal, Team, Business and Enterprise subscriptions available.
• Safeguard your most important files, photos and videos in the secure OpenText Cloud.

ABBYY:  

• The mobile client makes capturing data into ECM systems easy and effortless, as users are no longer dependent on their office computers for data capture.
• Thanks to the ABBYY Mobile Imaging SDK image processing technology, the quality of images obtained from the mobile client is comparable to scanned images. Colour and black-and-white filters are applied to automatically equalize the illumination and select optimal contrast and brightness, which considerably improves the visual quality of photographed documents.
• Users can easily take photos of waybills, invoices, passports, certificates, forms, contracts or any other documents. If a document contains multiple pages, the client will automatically switch into multi-page photo mode.
• Redundant backgrounds are automatically cropped to reduce file sizes and traffic between the client and ABBYY FlexiCapture server.
• Users receive notifications from ABBYY FlexiCapture server stating if their document photos have been successfully delivered.
• When delivered to FlexiCapture server, automatic recognition of specific fields of the document is performed via FlexiCapture layouts and result is added to backend system (CMS, ERP, CRM).

Mi-Forms

• Text field customization (dates, masks, validation)
• Checkboxes and drop down list
• Photo capture
• Inking support for photo annotations and signature
• Real time form rule
• Online and offline data capture support
• Customizable workflow
• Centralized and flexible exporting to back-end system
• Reviewable audit trail
• Active Directory Support

Fujitsu articles:

Learn the latest in Fujitsu and industry news inside this app.

Fujitsu ScanSnap: 

• Receive and view PDF/JPEG images scanned with ScanSnap in a seamless manner.
• Receive ready-to-use files already corrected with various features (automatic paper size detection/auto color detection/blank page removal/deskew).
• Receive and view images from ScanSnap Organizer.
• Utilize image data without concerning which device was used for scan because the image data is automatically synced with ScanSnap Connect Application and ScanSnap Organizer (available on iX series, SV600, and S1300i/S1100i).
• View images offline.
• Use images in “Mail”, “Print”, “Photos” or an application that supports PDF/JPEG on your iPad, iPhone or iPod touch.

Kodak Scanmate:

• Access scanner directly via access point or via a wireless LAN
• Scans and sends documents to from your scanner to your mobile device
• Share documents with other apps on your mobile device

Mobile Apps Google Play/Android Devices:

ABBYY:

ABBYY does a great job of providing a full suite of mobile options for a number of different use cases. Check them out.

Kodak ScanMate:

This app connects with KODAK ScanMate i1150WN or KODAK i1190WN Scanner to your mobile device for portability and easy access when needed.
• Access scanner directly via access point or via a wireless LAN
• Scans and sends documents to from your scanner to your mobile device
• Share documents with other apps on your mobile device

Fujitsu ScanSnap:

This app connects with the ScanSnap S1x00 series or SV600. Features include:

• Receive and view PDF/JPEG images scanned with ScanSnap in a seamless manner.
• Receive ready-to-use files already corrected with various features (automatic paper size detection/auto color detection/blank page removal/deskew).
• Receive and view images from ScanSnap Organizer.
• Utilize image data without concerning which device was used for scan because the image data is automatically synced with ScanSnap Connect Application and ScanSnap Organizer (available on iX series, SV600, and S1300i/S1100i).
• View images offline.
• Open the images with other applications on your smartphone or tablet device that support PDF/JPEG files. Also, send images to e-mail software or an application such as Evernote that supports PDF/JPEG files.

OpenText: 

Much like ABBYY, OpenText has many different options to assist you with your DX project. One of the apps is also to use in conjunction with their annual conferences. Check them out!

Mi-Apps:

As a mobile-first software, Mi-Corporation is on their game with their mobile apps. This one enables the following:

• Routing and approval workflow steps
• Integration
• User management
• Offline syncing & data replication
• Data security

Kofax Mobile Capture:

With the offer of the first 10k pages free in a software purchase, you can get a really great jump start with Kofax when you install and use their app. You can:

• Turn your Android device into an enterprise scan and capture app
• Capture documents and photos
• Add meta data to documents
• Submit documents and data to corporate processes, archives or systems
• Enforce business rules from corporate systems directly within the app
• Centrally controlled and administered through Kofax Capture
• Optimize images using Kofax patented VRS® image perfection technology
• Capture business cards and convert the paper card into a vCard
• Capture receipts and receive a searchable PDF
• Capture a document and receive a searchable PDF
• Capture select Gift Cards and automatically extract card balance

Reach out to our team to inquire about the software to support each of these apps and get your company on the road to an efficient data processing machine!

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