FlexiCapture for Invoices is a complete invoice processing solution that replaces costly manual data entry with efficient automated software. Capturing invoice images and centralizing the validation of data, FlexiCapture Invoices reduces the costs associated with paying an invoice by improving visibility into the payment cycle and increasing the accuracy of financial data.
Invoices arriving at your organization through e-mail, facsimile, or mail are captured, analyzed and processed in a solid document workflow. Paper invoices can be captured using local or network scanners, MFPs, web scanning clients or even mobile devices. Capture at the point of entry into your organization instead of handling through manual departmental paper transfer. FlexiCapture for Invoices enables instant distribution of invoices into electronic workflows, adding transparency to your accounts payable process.
Distributed vs Standalone:
|Line Items Add-On (Tables / Repeating Groups)||✓||✓|
|ICR – Cyrillic / Latin||✓||✓|
|OCR (Normal, Matrix, Typewriter, OCR0A, OCRB, MICR)||✓||✓|
|PDF Exporting (Searchable, Image or PDF/A)||✓||✓|
|Export to Files||✓||✓|
|Export to Database||✓||✓|
|Export to Microsoft SharePoint||✓||✓|
|Mobile Capture App||✓|
ABBYY FlexiCapture For Invoices
A thoughtfully designed user interface guides operators through invoices that do not meet the established rules or validations, only focusing the user’s attention on the fields that require review.
Purchase Order Matching
Invoices issued against purchase orders are automatically validated against order information that resides in the purchasing database. Invoices that have passed all requisite validations and have been matched successfully to a purchase order can be paid without requiring human involvement.
As the supplier invoices are trained, the ones that pass validation rules and match against database checks can be processed automatically from arrival to posting. The accounting staff can then focus only on the invoices that need review. This capability gains efficiency and allows for more time for strategic tasks like forecasting and cash flow optimization.
Intelligent training technology, while the invoices are processed, allows operators to further increase the quality of data extraction on newly encountered invoice layouts from different suppliers. FlexiCapture for Invoices enables administrators to have complete control over the software’s training set and generated rules.
For efficient preservation, invoice images can be converted to compressed searchable PDF files ready for electronic archiving–eliminating the need for paper archives that are difficult to access and require physical storage space. Paired with a document management system, invoices can be easily stored and retrieved in this format.
Single User, Workgroup or Shared Service Center
FlexiCapture for Invoices offers configurations ranging from single-user systems to client-server enterprise-wide solutions for organizations with multiple accounting groups. It can also be deployed in a shared service center and gather invoices captured at multiple remote points into a single workflow.
Benefits Beyond Accounts Payable
In addition to processing invoices, FlexiCapture can be extended to address the capture needs of an entire organization. One system can be used to classify and process documents originating in various departments and business units, including remote ones.
Optiform offers a broad spectrum of data processing solutions beneficial and able to be customized to fit any business need. From standard human resource departments to the information produced through clinical trials, Optiform has a long history of maximizing the efficiency of all its clients. Although the Optiform to sit and hear your needs, personalized support and recommendations pre and post project ensure your long term sanctification with your paper free results. Contact us today to set up a personalized, one-on-one consultation on software recommendations. Already a valued Optiform client? Our customer support is ready to help.