fi-8040 Document Scanner


Touchpoint for Direct Information Sharing

Ricoh’s new fi-8040 scanner simplifies workgroup scanning. The intuitive interface, advanced network capabilities, and PaperStream ClickScan ease collaboration. Scan to varied destinations and capture documents as searchable PDFs for simplified data management and retrieval. Plus, setup is a breeze and the fi-8040 offers intuitive navigation that requires minimal training and has the flexibility to integrate into existing tech stacks.

The fi-8040 offers the industry-leading reliability, paper handling, and image quality you have come to expect from Ricoh fi-Series scanners. Equip your team with the fi-8040’s stand-out features, including DirectScan, on-site destination entry, and an intuitive touchscreen.


Share scans seamlessly. Teams can easily send and save scanned data directly to a variety of destinations, including email, over a network without the need to connect to a PC— and fi-8040 supports TWAIN/ISIS drivers.

On-site destination entry

Streamline scan configurations. Users can easily add, edit, and bookmark scan destinations directly on the touchscreen interface — no need for a PC.

Touchscreen with preview

View thumbnails on the display. Preview scans on the touchscreen display before hitting “send” — without the need for a computer— simplifying remote scanning workflows.

PaperStream IP
Compatible with all major document management software packages. PaperStream IP is a TWAIN/ ISIS® compliant driver that cleans up and optimizes scanned images reducing rescans and improving downstream data accuracy.

PaperStream Clickscan
Operators can quickly scan documents without administrators needing to preset scan settings or destinations. “Push” or “pull” scans can be done with just a few steps.

PaperStream Capture
Output PDF, TIFF, JPG BMP with a single click. OCR and Machine-Readable Zone can extract data from documents, passports, ID cards, etc. Built-in profiles (color, B&W, auto color) save time.

  • Name

    Ricoh fi-8040 Document Scanner

  • Related Products

    View Related Products

  • Contact Optiform

Technical Information

Scanner Type
ADF (Automatic Document Feeder)/Manual Feed, Duplex

Scanning Speed
AC Adapter
A4 Portrait, Color (using JPEG compression) /Grayscale (using JPEG compression) / Monochrome (using TIFF CCITT Group 4 compression)
Simplex: 40 ppm (200/300 dpi)
Duplex : 80 ipm (200/300 dpi)
*Scanning speeds may vary due to the system environment.

Image Sensor Type
CIS x 2 (front x 1, back x 1)

Light Source
RGB LED x 2 (front x 1, back x 1)

Optical Resolution
600 dpi

Output Resolution (Color / Grayscale / Monochrome)
50 to 600 dpi (adjustable by 1 dpi increments),
1,200 dpi (driver)*5
*Selectable maximum resolution may vary depending on the length of the scanned document. Limitations may apply to the size of documents that can be scanned, depending on system environment, when scanning at high resolution (over 600 dpi).

Output Format
Color: 24-bit, Grayscale: 8-bit, Monochrome: 1-bit

Background Colors

Document Size
Maximum: 216 x 355.6 mm (8.5 x 14 in.)
Minimum: 50.8 x 50.8 mm (2 x 2 in.)
Long Page Scanning (Maximum): 5,588 mm (220 in.)
*Capable of scanning documents longer than A4 (210 x 297 mm / 8.3 x 11.7 in.) sizes. When using PaperStream IP (TWAIN/ISIS) to scan at 200 dpi, the maximum scanning length is 5,588 mm (220 in.).

Paper Weight (Thickness)
Paper: 40 to 209 g/m2 (11 to 56 lb) – Thicknesses of up to 128 to 209 g/mÇ (34 to 56 lb) can be scanned for A8 (52 x 74 mm / 2.1 x 2.9 in.) sizes.
Plastic Card: 0.76 mm (0.0299 in.) or less – Multiple cards cannot be set continuously (Note: capable of scanning embossed cards).
ADF Capacity: 50 sheets (A4 80 g/m2 or Letter 20 lb) – Maximum capacity depends on paper weight and may vary. Capable of setting additional documents while scanning.

Expected Daily Volume
6,000 sheets
*Numbers are calculated using scanning speeds and typical hours of scanner use, and are not meant to guarantee daily volume or unit durability.

Multifeed Detection
Overlap detection (Ultrasonic sensor), Length detection

USB: USB 3.2 Gen1x1/USB 3.0/USB 2.0/USB 1.1
Ethernet: 10BASE-T, 100BASE-TX, 1000BASE-T

Power Requirements
AC 100 to 240 V ±10 %

Power Consumption
Operating Mode: 19 W or less
Sleep Mode: 1.9 W or less (Normal mode)
Auto Standby (Off) Mode: 0.15 W or less

Operating Environment
Temperature: 5 to 35 °C (41 to 95 °F)
Relative Humidity: 20 to 80% (non-condensing)

Environmental Compliance

(Width x Depth x Height)
292 x 157 x 143 mm (11.5 x 6.2 x 5.6 in.)
*Excludes the ADF paper chute and stacker.

3.1 kg (6.8 lb)

Supported Operating System
Windows® 11, Windows® 10, Windows Server® 2022, Windows Server® 2019, Windows Server® 2016, Windows Server® 2012 R2, Windows Server® 2012
*fi Series scanners do not run with Windows® 11 and 10 ARM-based PCs.

Included Software / Drivers
PaperStream IP Driver (TWAIN/TWAIN x64/ISIS), WIA Driver, PaperStream Capture, PaperStream ClickScan, PaperStream NX Manager, Software Operation Panel, Error Recovery Guide, ABBYY FineReader for ScanSnap™, Scanner Central Admin Server, Scanner Central Admin Desktop
*Functions equivalent to those offered by PaperStream IP may not be available with the Image Scanner Driver for macOS/Linux or WIA Driver. Refer to the fi Series Support Site for driver/software downloads and full lineup of all supported operating system versions.

Image Processing Functions
Multi image output, Automatic color detection, Blank page detection, Dynamic threshold (iDTC), Advanced DTC, SDTC, Error diffusion, Dither, Static threshold, De-Screen, Emphasis, Dropout color (None/Red/Green/ Blue/White/Saturation/Custom), sRGB output, Split image, De-Skew, Edge filler, Vertical streaks reduction, Cropping, Rotation, Barcode detection (1D&2D), Background pattern removal
*Some functions do not apply when using the “DirectScan” function. Refer to the fi Series Support Site for the latest functions.

Included Items
ADF paper chute, AC cable, AC adapter, USB cable, Setup DVD-ROM

Service Programs and Options:

Industry-leading support keeps digital transformation projects on-time and on budget.
• U.S. based support
• Specialized Teams
• Flexible service programs

1 Year or 3 Year Advantage Exchage Warranty
One or three year programs offer whole-unit, next business day replacement for scanner equipment.

1 Year or 3 Year Depot Warranty
One or three year scanner contract provides mail-in unit repair that includes spare parts, labor, and one-way shipping to customer.

PaperStream Capture Pro Scan Station (WG)
PaperStream Capture Pro optional license


  • Photo Carrier Sheets – Pack of 3 Sheets
  • Carrier Sheets – Pack of 5 Sheets
  • Roller Set – Every 100,000 sheets or one year


Request a Quote

Position your team for success

Are you ready to unleash the full potential for your business processes?

Optiform offers a broad spectrum of data processing solutions beneficial and able to be customized to fit any business need. From standard human resource departments to the information produced through clinical trials, Optiform has a long history of maximizing the efficiency of all its clients. Although the Optiform to sit and hear your needs, personalized support and recommendations pre and post project ensure your long term sanctification with your paper free results. Contact us today to set up a personalized, one-on-one consultation on software recommendations. Already a valued Optiform client? Our customer support is ready to help.